| | TIMERS
Timers will work the full meet unless other arrangements are made in advance with the Meet Director.
1.Arrive 30 minutes prior to the meet.
2.Check in with the LMYA Meet Director and Head Timer.
3.Obtain your watch from the Head Timer and make sure it's in working order.
4.Take a seat at the assigned lane.
5.After each race give your watch's time and the name and team of the swimmer to the recorder.
6.If you miss a start, flag the Head Timer immediately.
7.At the end of the meet you are responsible for returning the stopwatch you were using to the Head Timer and making sure the watch is turned off.
The usual convention in assigning timers at a home meet is that we furnish one timer to the other team's designated lanes and two timers (one of which is also a recorder) in our team's designated lanes.
RECORDERS
Recorders must complete a time slip for each event. If there was no swimmer for that event in your lane you need to complete the slip with the lane, heat & event information and write "N/S" (no swimmer) on the slip. The completed time slip has the swimmer's name, age group, lane #, heat #, sex, event, club and watch time or times with the middle time circled. You need to work quickly and print clearly so the desk workers can complete the records without delay or confusion. Once the slip is complete, you hand it to the Lane Runner. If there is information missing, the Lane Runner will return the slip to you to be completed. A copy of the team roster will be on your clipboard. Recorders are assigned to their own team's designated lane. When recording times, (without electronic timing system), three times should be given by the timers. Write down all three times and circle the middle time as the official time. If there are only two times given, write them down, average the two and record the average as the official time. Be sure to ask the swimmers their names before they take the starting block.
RECORD ALL FOUR SWIMMERS' NAMES FOR RELAY TEAMS. THIS IS IMPERATIVE!
LANE SLIP RUNNER
Collect a recorder slip from each Recorder and double-check that the slip is completely filled out with the correct information. Place them in order from land 1 thru 10 (or end). Then, hand the full set of slips (representing the results of the race) to the Verifier at the desk. The Runner is responsible for the completeness and accuracy of the information on the Recorder slips so that there are no delays at the computer desk.
DESK
The desk requires a number of workers to perform the following functions to ensure swimmers' times are recorded correctly:
1.Timing System - Volunteers who support the timing system set up the computer to time the races electronically. A paper printout is created after each race, and is given to the verifier.
2.Verification - The verifier compares the race times from the computer printout with the times from the individual lane slips. The lane slips are then generally organized alphabetically by Team and given to the computer team.
3.Computer Input - Volunteers read/enter the race times into the computer. Ribbon labels are generated from this input.
4.Ribbon Writing - Volunteers remove the printed result labels and apply them to the appropriate ribbons for each event. Relay participant names are hand written onto their labels.
5.Desk Runner - The desk runner takes the printed results of the events and posts them in a designated area. An additional copy is delivered to the announcer (if available). The desk runner also facilitates 'handing off' information between the different workers at the desk.
STARTER
During the meet you are the one most responsible for the pace of the meet and its general conduct. The Starter must clearly and slowly announce the description of the event prior to each race so that the Recorders are able to accurately complete their time slips. The Starter works closely with the Head Timer and the Meet Director to move the meet forward in a timely manner. The Starter also instructs the Timers prior to the beginning of each meet.
ANNOUNCER
The announcer keeps people informed of the progress of the meet and makes announcements as necessary throughout the meet. The announcer works with the desk to announce scores at Meets. As announcer you must pay close attention to the Starter and the progress of the meet so as not to confuse the swimmers or the parents.
STROKE & TURN JUDGES
This person must be qualified either through taking an instructional course from LMYA or as an experienced past competitive swimmer or swim coach. The Stroke and Turn Judge is responsible for noting illegal strokes, starts and turns by swimmers during the meets and notifying the coach, the swimmer, and the lane recorder of the disqualification.
FLOATER/MEET DIRECTOR ASSISTANT
These workers will report to the Meet director 1/2 hour before the meet and will fill in for those parents who are assigned to work in any capacity, but are late or missing. Floaters must stay for the whole meet in case of early departure or illness of other workers.
SHEPHERD
The shepherd helps the coach to gather and place the 5-6 and 7-8 year olds in proper lanes before their event. Shepherds wear a "Shepherd" smock or hat for easy identification. There are 4 shepherds per meet: 1 shepherd for 5-6 girls, 1 shepherd for 5-6 boys, 1 shepherd for 7-8 girls, 1 shepherd for 7-8 boys.
SNACK BAR
Snack bar workers will work at home meets. Duties include purchasing food, set up, sales and cleanup.
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| | Your swimmer may automatically be entered in "A" dual swim meets according to the coaches' assessment of his/her skill, ability and team need. Swimmers MUST Sign up for all "B" or "A/B" meets and Invitationals. See descriptions of Meet types below. Meet entry lists will be posted by the coaching staff two days prior to all dual meets and one week prior to all invitational meets. If there is a problem with attending the scheduled meet; sign out in the "Missing Meet Book" well ahead of time.
BULLETIN BOARD: PLEASE READ DAILY!
All parents and swimmers should check this board for news regarding meet line-ups, meet locations, sign-ups for meets or parties, any changes, etc. This is the Communications Center for the Team! Information posted here can change daily.
MISSING MEET SIGN-OUT BOOK
The coaches assume all swimmers are available for all meets unless the swimmer is signed out. Missing meet sign-outs must be made at least one full week prior to a dual meet and three weeks prior to an Invitational, League Championship and County meets. Swimmers will be charged for their entry fees if they fail to sign out of Invitational or Championship meets. The "Missing Meet Sign-Out Book" will be kept on the pool deck by the "family files".
ORDER OF EVENTS
The usual order of events in a swim meet is: Medley Relay, I.M., Freestyle, Breaststroke, Backstroke, Butterfly and Free Relay. (I.M. and Free Relay are optional in "B" Meets.) Meets begin with 6 & Under Girls, 6 & Under Boys, and then up through the age groups alternating between boys and girls. Boys compete against boys and girls compete against girls. Each swimmer may swim in no more than three individual events, plus two relays.
"A" MEETS
These meets are scored and have only one heat scoring for each event. Swimmers are scheduled for each event ACCORDING TO THE COACHES' DISCRETION. They are generally those with the current fastest times. At times, there may be open lanes that allow coaches to include other swimmers.
"B" MEETS
Some of these meets are scored and have more than one heat per event. Swimmers sign-up for up to three strokes that they would like to swim. Swimmers with an "A" time (see page 32) in a stroke cannot swim that event in a "B" meet.
"A/B" MEETS
These meets will include a combination of "A" and "B" swimmers. All swimmers MUST sign up ahead of time to be entered in an event. Entering swimmers in these meets will depend on many factors, such as the quality and size of the team we swim, our limitations on the length of the meet, what the other team's coach wants to do, and a consideration for which swimmers need to be in the meet. Some meets may emphasize "A" swimmers only; some may be low "A"/high "B"; some may be primarily "B". We will let you know as soon as we know.
TIME TRIALS MEET
ACALANES HIGH SCHOOL -
This is a "mock meet" run as a regular meet with timers, recorders and a starter. Our swimmers compete against themselves in a "dress rehearsal" for the dual meets to come. In the first place, it gives the swimmers a chance to release some pre-season jitters they might have and practice their starts and strokes and turns. Secondly, it provides each swimmer with a beginning time from which to make improvement. Thirdly, it acts as a gauge for coaches in assigning swimmers to events for their first dual meet. Finally, it helps the swim team parents rehearse job assignments.
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| | Fees charged for registration for the LMYA Swim Team are structured to allow all children the opportunity to swim. The funds needed to fully support this swim program far exceed the amount received from registration fees, and can only be realized by earnings from running the Contra Costa County Swim Championship at the end of the season. This is one of the most prestigious meets in the Rec. Swimming Community. With many of our swimmers eventually competing at the highest levels of swim competition. We are very proud to provide such an excellent opportunity for our Contra Costa Community.
While only LMYA Swimmers who reach County qualifying times (refer to handbook for actual times) may participate in this event, it is a FUNDRAISER to support our entire swim team and participation from all parents on some level is required. This support can sometimes be given prior to the meet because many hours of labor go into its planning and organization. All swim families will need to sign up for a County job at registration time. The completed work schedule will be distributed to each family as soon as possible after sign-up dates. If you have a conflict on your assigned date and time, YOU ARE RESPONSIBLE FOR FINDING YOUR OWN SUBSTITUTE, either by trading or contacting someone from the substitution list. After doing so, you must notify the Parent Work Scheduler of the change.
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